Planning a funeral is never easy. Whether the loss was expected or sudden, the emotional weight of grief can make the process feel overwhelming. During such a difficult time, having a clear and organised checklist can ease the burden and help families make thoughtful decisions that honour their loved one’s life with dignity.
Once the initial shock of loss begins to settle, most families are faced with the reality of planning a funeral service. This includes everything from choosing a location to coordinating with funeral directors, selecting readings and music, and informing guests. The steps may seem daunting, but with the right guidance and support, you can navigate the process one step at a time.
Immediate Steps After Death
Notify the relevant authorities
If the death occurs at home or outside of a hospital, contact emergency services. If in a medical facility, staff will guide you through the initial process.
Obtain a medical certificate of cause of death
This is usually issued by a doctor or hospital. You will need this to register the death and begin funeral arrangements.
Contact a funeral director
Funeral directors will guide you through each step of planning, from transportation of the deceased to choosing the type of service. Choosing someone you feel comfortable with is important, as they will be your main point of contact throughout the process.
Trusted funeral directors play a crucial role in assisting families throughout this process. Their experience and compassion help take care of many of the logistical details, allowing families to focus on remembering their loved one and supporting each other.
Decisions to Make With Your Funeral Director
Choose between burial or cremation
Consider the wishes of the deceased, cultural or religious preferences, and family preferences.
Select a funeral service type
Options include:
Religious service
Non-religious or civil ceremony
Memorial service
Graveside or chapel service
Pick a venue for the service
Common venues include funeral homes, churches, community halls or outdoor spaces.
Set a date and time
Coordinate with the venue, clergy or celebrant, and funeral director to choose an appropriate date.
Organise transportation
Hearse and any other necessary vehicles for family or guests should be arranged through your funeral provider.
Personalising the Service
Select a celebrant or clergy member
Decide who will lead the service and whether it will be religious, spiritual or secular.
Plan the order of service
Include elements such as:
Welcome and introduction
Readings and poems
Eulogies
Music and hymns
Committal or closing words
Choose meaningful music and readings
Select songs, hymns or poetry that reflect the life and values of your loved one.
Prepare a eulogy
Family members or close friends may wish to share memories, stories or reflections. Some may prefer to write it themselves, while others may need help from funeral directors or celebrants.
Arrange for visual tributes
Photo slideshows or displays can add a personal touch to the service. Ask your funeral director if they can assist with creating these.
Informing Others and Handling Logistics
Notify family and friends
Create a list of people to inform by phone, email or social media. Include details about the time, location and dress code if applicable.
Place a death notice or obituary
You can do this through local newspapers or online platforms. Funeral directors often assist with writing and placing notices.
Organise flowers or donations
Decide if guests should send flowers or contribute to a charity in memory of your loved one.
Arrange catering for after the service
Many families choose to hold a wake or gathering with light refreshments. This offers guests a chance to share stories and support one another.
Planning a funeral is a deeply personal and emotional experience. Each family and every individual being honoured is unique, which means no two services are the same. This checklist offers a guide to ensure you don’t miss key steps while also allowing space for personalisation and tribute.
In Australia, funeral directors provide more than just logistics – they are experienced in helping families make thoughtful, respectful decisions during some of life’s most difficult moments. By using this checklist and leaning on their support, you can create a service that truly celebrates your loved one’s life while easing the burden on yourself and your family.
